Email Signatures

General recommendations

  • Keep it clean and simple
    • It is recommended to use the UNH email signature template (instructions below) for a consistent university image
    • If you are going to use a logo, keep it small and embedded (not linked)
    • Do not include confidentiality statements -- they are nonbinding and ineffectual
    • If you are going to include a link, don’t include more than one
    • Avoid URL shortening services (Bitly, etc.) in signature. This will help insure your email is delivered and not sorted as spam or blocked all together
    • See the UNH email signature standard for requirements and recommendations.

 

Adding a signature in Outlook

 

  • Signatures can be set up and selected using Outlook for both Mac and Windows machines
    • For Windows:
      • Navigate to your Outlook Client.
      • From the menu bar, click "New Email"
      • In the New Email window, click "Signatures -> Signatures.."
      • From this screen, name and create custom Signatures.
      • Signature selections will populate in the New Email window under Signatures.
    • For Mac:
      • Navigate to your Outlook Client.
      • From the menu bar, click "New Email"
      • From the top menu bar, click "Draft -> Signatures -> Edit Signatures.."
      • From this screen, name and create custom Signatures.
      • Signature selections will populate in the New Email windows under the "Draft" menu selection.
  • Use Outlook's alternate signature for replies

Using the UNH email signature template

Instructions for use:

  1. Add a new signature in your email software following the instructions above. A new signature window will open.
  2. Download the email signature template Word document.
  3. Open the template and copy the entire signature, including the logo.
  4. Paste the copied signature into the new signature window in Outlook.
  5. Edit the name, title, department, address, phone, and email address.
  6. Select the entire placeholder URL. Click the Link icon to add a hyperlink. Paste your own URL into the "Text to Display" field and into the "Address" field.
  7. Save the signature. It is now available for use.

For more information read the Digital Communication email signatures standard.

 

Details

Article ID: 634
Created
Fri 7/19/19 5:29 PM
Modified
Thu 12/5/19 11:43 AM