MS Teams: Managing Notifications in Microsoft Teams

Summary

This article provides instructions on managing notifications in Microsoft Teams.

There are multiple ways to access and manage Teams notifications.  Follow the links to the task you want to achieve:

• Marking Notifications as Read/Unread or Turning On/Turning Off Notifications for a Specific Channel
• Customizing Notification Settings
• Stopping Email Notifications
• Keeping Notifications in the Teams Application
• Receiving Notifications in both the Teams App and on the Desktop
• Turning off notifications for specific conversations
• Choosing your channel notifications

How-To

There are multiple ways to access and manage notifications in Microsoft Teams.

Instructions

Step 1 - In Activity on the left side of Teams, select the three dots (...) button on a notification.

Step 2 - Select your desired action in the menu that displays.

Outcome

Notifications are marked as read/unread or notifications are turn on/off for a specific channel.

Back to top

Instructions

Step 1 - In Teams, click the ellipse (...) next to the profile picture at the top-right corner.

Step 2 - Click Settings, and select Notifications from the menu.

Outcome

The notifications settings menu displays. Here you can manage which notifications are received and where they show up on your system.

Back to top

Step 1 - Locate the Missed activity emails drop down menu, and set it to Off.

Note: If email notifications are too frequent but you don't want them disabled, there are options to only receive emails every 10 minutes, 1 hour, and 8 hours. 

Outcome

Messages in Teams will no longer be sent as emails.

Back to top

Step 1 - Locate the Chat heading and select Edit.

Step 2 - Select Only show in feed.

Note: Notifications will continue to display on your desktop taskbar, but not as notification pop-ups.

Outcome

All notifications are sent to your activity feed, which you can find at the top left corner of Teams.

Back to top

Step 1 - Locate the Chat heading and select Edit.

Step 2 - Select Select Banner and feed.

Note: On Windows, notification banners display on the the bottom right of your screen. On macOS, they display on the top right.

Outcome

All notifications are sent as both desktop notifications and as alerts in your activity feed.

Back to top

Step 1 - Go to the beginning of a conversation in a channel.

Step 2 - Go to the top right corner of the message and select the three dots for More options.

Step 3 - Select Turn off notifications.

Note:

• You'll still receive notifications if someone directly mentions you.
• To mute a channel conversation, Turn off notifications.

Outcome

You stop receiving updates for that specific conversation.

Back to top

Step 1 - Go to a channel that shows in your teams list and select More options > Channel notifications 

Note: The default setting for channel mentions is deactivated. All new posts only display in Activity. 

Outcome

You can choose what activity you get notifications for, and where they are displayed. 

Back to top

Further Readings

LinkedIn Learning - Microsoft Teams 

Teams: Managing Chat Sessions  

Need additional help?

For assistance concerning site creation, content sharing, file synchronization, or other common SharePoint, OneDrive, Teams, or Office app activities, we recommend our Microsoft 365 Learning sites:

• USNH M365 Learning Pathways: On-Demand Online Walk-throughs, Tutorials, & Guides for M365 Products
  https://universitysystemnh.sharepoint.com/sites/M365LP/
• SharePoint Success Site: Learn How to Plan, Build, Launch, Share, & Manage Your Sites
  https://universitysystemnh.sharepoint.com/sites/SharePointSuccessSite/

Learn more about the great tools our Microsoft 365 Learning sites offer!

Visit the Technology Help Desk Support page to locate your local campus contact information or to submit an online technology support request.  For password issues you must call or visit the Help Desk in person.