Task:
UNH offers several technology options to assist with your online event hosting needs, from hosting large meetings to live streams and more.
The information below covers several different options and gives some detail about the technical pros and cons of each. To select the solution that meets your needs best, think about the goals of your event and what you are trying to accomplish.
- Do you need to just deliver a message one way, or do you want back and forth interaction?
- Do you need to record the event for later reuse?
- Do you have a small, medium, large, or unlimited audience?
- Do you wish to capture names, email addresses, or other details about your attendees?
Once you have answered these questions, review the options below to decide which are the best fit for your situations. Keep in mind that these are not mutually exclusive. You may wish to use two or more delivery methods together as part of an overall event.
Instructions:
Recorded Video Message
Platform: Kaltura
Sharing Options: Embedded in a webpage or shared via email with a link
Interactive? Call-to-action only
Can I capture attendee info? Yes - via Event Registration feature of Kaltura.
Can I record the event for reuse? N/A - This method is itself a recording already.
Attendee limits? No
Cost: Free
Additional info:
- You can record via most any technology, but if the presentation includes computer-based content, we recommend using Kaltura Capture
- You can include a call-to-action button(s) on the video to take viewers to other content including survey forms to capture information
- Freely available to all staff and students
To request/use: See Kaltura Capture documentation and details about MediaSpace and embedding Kaltura video.
Recorded video gallery
Platform: Kaltura
Sharing Options: MediaSpace website with playlists, categories, and channels to group content
Interactive? Call-to-action, possible commenting
Can I capture attendee info? Yes - via Event Registration feature of Kaltura, but only on a video-by-video basis.
Can I record the event for reuse? N/A - This method consists of recordings already.
Attendee limits? No
Cost: Free
Additional info:
- Similar to "Recorded video message", but multiple items can be grouped and organized into a broader presentation.
- Access can be public, restricted to just UNH, or restricted to just select individuals.
To request/use: See documentation about MediaSpace. Contact Academic Technology to coordinate the setup of the structures in MediaSpace.
Large Online Meeting
Platform: Zoom
Sharing Options: Web browser or Zoom app
Interactive? Varies - Can be fully interactive or very limited.
Can I capture attendee info? Yes - via meeting registration feature of Zoom
Can I record the event for reuse? Yes, provided that advance notice is given that the session will be recorded.
Attendee limits? 300 - standard UNH Zoom meeting license. You can purchase larger size meetings up to 1000 with advance notice.
Cost: Free for up to 300 participants. There is a charge for meetings of over 300 participants.
Additional info:
To request/use: See unh.zoom.us. For larger meetings over 300 attendees, submit a request.
Webinar
Platform: Zoom
Sharing Options: Web browser or Zoom app
Interactive? Limited - Chat Only
Can I capture attendee info? Yes - via Zoom webinar registration.
Can I record the event for reuse? Yes. Advance notice is not required here as participants are not seen, but advance notice is still recommended.
Attendee limits? 500 - standard UNH Zoom webinar license. You can purchase larger size meetings up to 10,000 with advance notice.
Cost: Free for up to 500 participants. There is a charge for webinars with over 500 participants.
Additional info:
- Webinars allow the host, co-hosts, and designated panelists to present content, but all other attendees cannot share audio, video, or other content.
- Only hosts and panelists can see attendee names.
- Attendees can access chat and Q&A features.
To request/use: For any size webinar, submit a request.
Live Stream
Platform: Kaltura
Sharing Options: Embedded in a webpage or shared via email with a link to content
Interactive? Not by itself, but could be paired with an interactive chat tool.
Can I capture attendee info? Yes - via Event Registration feature of Kaltura
Can I record the event for reuse? Yes. This is a one-way communication, so no participant notice is needed.
Attendee limits? None
Cost: Possibly for necessary hardware or software encoders
Additional info:
- Need hardware or software solution to encode the video stream and send it to Kaltura's distribution network
- Requires advance setup by IT staff
To request/use: Contact AT to request a live stream set up and get appropriate training.
Produced live stream
Platform: Varies
Sharing Options: Embedded in a webpage or shared via email with a link to content.
Interactive? Not by itself, but could be paired with an interactive chat tool.
Can I capture attendee info? Varies
Can I record the event for reuse? Yes. This is a one-way communication, so no participant notice is needed.
Attendee limits? None
Cost: Yes - outside media company production costs
Additional info:
- Separate video streams are set up for each participant and are managed and switched by a central producer.
- This option requires hiring outside media companies and advanced planning.
To request/use: Contact AV Special Events to request assistance.
Outcome:
Users should be able to become familiar with and use different technology options to host an online event.
Further reading:
Kaltura Capture documentation
documentation about MediaSpace
Need additional help?
Please fill out the Zoom Web Conferencing help form with as much detail as possible, or contact the Technology Help Desk on your local campus.