Sending a Meeting Request Outlook Desktop App

Sending a Meeting Request for Windows
Requesting a Room Resource for Windows
Sending a Meeting Request for Mac

IMPORTANT: When choosing a subject line make it descriptive and appropriate, it is possible that the public will be able to view the subject.

Sending a Meeting Request for Windows

  1. Open your client
  2. Go to the Calendar section
    Calendar Icon
  3. Click the "New Meeting" button (you may have to click "Meeting with All"
  4. Type in the email address of the person or people whom you wish to schedule a meeting with in the "To" field
  5. Give the meeting a subject and pick time details
    Meeting Detail Fields
  6. You can select a building and once you have times selected it will automatically tell you which rooms are available. Select a building from Show a room list:
    Room Finder
  7. Select Scheduling Assistant to see a calendar of when attendees and rooms are free.
    Scheduling Assistant
  8. When you have filled out the invitation to your liking, press the "Send" button to send the invite.
  9. The recipient will receive a Meeting Invite and can choose to Accept or Decline the meeting.

Requesting a Room Resource for Windows

From the Outlook Desktop Application, click New Items at the top left of the screen, and choose Meeting from the dropdown menu.
  New Items Button

From here, there are two options to request a room resource.

Option 1

  1. Click on the Rooms button next to the location bar.
    Rooms Button
  2. Select an available room from the popup menu. When you send the meeting request, the room will be requested.

Option 2

  1. Click on the Address Book button.
    Address Book Button
  2. A popup will appear, select an available room from the list.
  3. At the bottom of the box, click Resource, then click OK.
    Resources Button

Sending a Meeting Request for Mac

  1. Open your client.
  2. Go to the Calendar section.
  3. Click the "Meeting" button.
    Meeting Button
  4. Type in the email address of the person or people whom you wish to schedule a meeting with in the "To" field.
  5. Give the meeting a subject and pick time details using scheduling.
    Meeting Detail Fields
  6. Select Room Finder to pick a room for the meeting.
    Mac Room Finder
  7. When you have filled out the invitation to your liking, press the "Send" button to send the invite.
  8. The recipient will receive a Meeting Invite and can choose to Accept or Decline the meeting.

 

Details

Article ID: 1209
Created
Fri 7/19/19 5:55 PM
Modified
Tue 12/10/19 4:41 PM