Summary
This article details how to create a calendar event through the utilization of "Scheduling Assistant" and "Requesting a Room Resource" within Microsoft 365 Outlook on the Web.
How-To
Task: To create a calendar event on Microsoft 365 Outlook on the Web.
Instructions
Step 1 - Open your USNH Email and sign in if required. Click the calendar icon on the left-hand side of your screen to go to the calendar section.
Step 2 - In the Microsoft 365 Outlook Calendar, select the "New event" button on the top left.
Step 3 - The event creation window will open. Here, you can choose the date and time of the event, as well as if it repeats and which calendar it should be put on. This is also where you will add people to the event.
Optional: You can use the scheduling assistant to find a time when everyone is free and/or request a room resource to schedule a meeting room. Detailed instructions are below.
Step 4 - Verify that all your event information is correct. Select "Send" on the top left corner of the window. Your event has now been created and the event invitations have been sent.
Outcome
The event has been created and integrated into your Microsoft 365 Calendar.
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Task: To use the "Scheduling Assistant" to help you create a calendar event on Microsoft 365 Outlook on the Web.
Instructions
Step 1 - Open your USNH Email and sign in if required. Click the calendar icon on the left-hand side of your screen to go to the calendar section.
Step 2 - In the Microsoft 365 Outlook Calendar, select the "New event" button on the top left.
Step 3 - Select the "Scheduling Assistant" on the top left of the event creation window.
Step 4 - Select between "Add required attendee" or "Add optional attendee" and proceed to input names or email addresses for attendee selection. You will then be able to verify their availability.
Step 5 - Adjust the time of the meeting until you find an option with minimal conflicts for your attendees and/or room resources.
Step 6 - Select the "Event" on the top left of the event creation window. Verify that all your event information is correct. Select "Send" on the top left corner of the window. Your event has now been created and the event invitations have been sent.
Outcome
The event has been successfully established and integrated into your Microsoft 365 Calendar, with invitations promptly distributed to all designated attendees.
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Task: To use the "Requesting a Room Resource" to help you create a calendar event on Microsoft 365 Outlook on the Web.
Instructions
Step 1 - Open your USNH Email and sign in if required. Click the calendar icon on the left-hand side of your screen to go to the calendar section.
Step 2 - In the Microsoft 365 Outlook Calendar, select the "New event" button on the top left.
Step 3 - Select "Search for a room or location" on the event creation window and select "Browse with Room Finder".
Step 4 - Designate your anticipated building location from the Room Finder. Following your selection, a comprehensive list of available rooms will be presented for your perusal.
Step 5 - Adjust the time of the meeting until you find an option with minimal conflicts for your attendees and/or room resources.
Step 6 - Verify that all your event information is correct. Select "Send" on the top left corner of the window. Your event has been successfully established, and the allocation of room resources has been scheduled.
Outcome
The event has been created and integrated into your Microsoft 365 Calendar, with your specified room resource requirements.
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Further Readings
Outlook: Creating a calendar event in Outlook Desktop App.
Outlook: Managing Default Online Meeting Provider Settings in Outlook
Microsoft Support - Schedule with Outlook on the web
Need additional help?
For additional Training please visit the Teaching & Learning Technologies Training site.
To submit a support request, please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the Technology Help Desk team on your local campus. For password issues you must call or visit the Help Desk in person.