Student Hiring

To hire a student into a student hourly or work-study position, gather the information detailed below and select the Submit a Request button to complete the hiring form. Employees cannot begin work until the hiring process is complete; HR will send a confirmation email to the Supervisor and the Requestor to confirm completion. You can also view and follow student hire requests you've submitted to get a status update. 

If the information provided on the student hiring form is correct, rehires generally take about 2 business days to complete and new hires take about 5-7 business days (the extra time for processing new hires is dependent upon how quickly the new Employee completes their hiring paperwork).

To complete this form the following information is needed:

From the new student Employee:
  • Have they worked within University System in the last 3 years?
    • If Yes, on the question Student Hire Type, choose Rehire
    • If No, on the question Student Hire Type, choose New Hire 
    • If uncertain, choose New Hire
  • Is Work Study Funding Available for this student Employee? (the student Employee can look this up in WebCat)
    • If Yes, choose Yes on the question Is the new position a Work-Study Position?
    • If No, choose No on the question Is the new position a Work-Study Position?
  • Student's User Name
    • This is the username they use to login to Canvas, campus email, etc. 
    • The username is entered in the form to search for the student Employee. This ensures the right person is selected for hire (there is frequently more than one person with the same name, but no one shares a username).
    • Picking the right person from the list provides HR with assurance of hiring the correct person, and automatically provides HR with necessary information such as their USNH ID (9#) and campus email.
  • Student campus email
    • This is used to help validate you picked the correct student Employee from the list. This campus email will be used by HR to contact the employee for the completion of necessary hiring paperwork.
  • Full Name
    • This is used to help validate you picked the correct student Employee from the list.
  • Discuss hourly rate and hours per pay period with student Employee
  • Advise the employee that HR will contact them at their campus email to complete their hiring paperwork electronically. They should complete this paperwork as soon as possible as failing to do so will delay hiring (and delay their start date).
    • If they are a New Hire, they will also need to show identity verification documents at the location below:
      • For US Citizens: visit HR's Offices at either Nesmith Hall or 2 Leavitt Lane.
      • For those who require a Visa: visit Office of International Students and Scholars, Conant Hall.
The Hiring Manager should provide the following:
  • Campus Building 
  • Hourly Rate (confer with Finance Dept. as needed)
  • Position Number - if unknown, contact your Finance Department (see below for contacts).
  • Timesheet Org - if unknown, contact your Finance Department (see below for contacts).
  • Fund Org Account (may be split) - if unknown, contact your Finance Department (see below for contacts).
  • Supervisor's User Name 
    • The username is entered in the form to search for the Supervisor. This ensures the right person is selected (there is frequently more than one person with the same name, but no one shares a username).
    • Picking the right person from the list automatically provides HR with necessary information such as their USNH ID (9#) and campus email.

Getting Assistance

For help with Position Number, Timesheet Org, or Fund/Org/Account contact your Finance Department.
  • Finance - Academic Units - email: Fin.AcademicUnits@unh.edu

Examples of Departments/Colleges served: College of Liberal Arts, Paul College of Business and Economics, College of Health and Human Services, College of Life Sciences & Agriculture, College of Engineering & Physical Sciences, Institute of Earth, Oceans and Space (EOS)

  • Finance - Central Administration - email: fin.administration@unh.edu

Examples of Departments/Colleges served: Enterprise Technology & Services, Office of Business Affairs, Facilities Services, General Administration, Athletics, Advancement, Institutional Accounts

  • Finance - Academic Support - email: fin.academicsupport@unh.edu

Examples of Departments/Colleges served: Academic Affairs & Provost Office, Student Life, Graduate School, Enrollment Management, Library, Research Unit, Cooperative Extension, UNH School of Law, UNH at Manchester

For help with other aspects of Student Hiring:

 

 

 
Submit a Request

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Created
Thu 7/22/21 10:26 AM
Modified
Fri 9/3/21 2:45 PM