How to Access and Manage Distribution Lists


This article provides information on accessing and managing distribution lists in Outlook on the Web.



Task: To Access Distribution Lists in Outlook on the Web.



Step 1 - Select the Cog Icon at the top right of you Outlook on the Web Profile.

Step 2 - Click View all Outlook settings at the bottom of the pane.

Step 3 - On the left of the screen select General

Step 4 - Select the Distribution Groups label.



Groups owned by you will appear on the right side, while groups you belong to are located on the left

General Distribution List Settings

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Task: To Modify the Members of a Distribution List.



Step 1 - Under the "distribution groups I own", open the Distribution List that you would like to edit (double click it or select it and click the pencil icon to edit)

Step 2 - Select the membership tab.

  • To add members click the plus (+)
    • Use the "Search People" feature to find a recipient to add as a member
    • Double click their name or click the plus(+) next to their name (you can add multiple users at once)
    • Hit Save in the top left
  • To remove a member, select their name and click the Subtract Icon.


Step 3 - When you are finished editing the Distribution List, click Save.

If you are receiving an error updating a distribution list try clearing the cache by starting to type the address in and then clicking the x next to the name.



Your Distribution List has been modified.

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Further Readings

Outlook: Requesting a Shared Mailbox or Distribution List


Need additional help?

For additional Training please visit the Teaching & Learning Technologies Training site

To submit a support request, please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the Technology Help Desk team on your local campus. For password issues you must call or visit the Help Desk in person.

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Article ID: 645
Fri 7/19/19 5:30 PM
Mon 3/13/23 2:53 PM
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