OneDrive: Creating/Managing File Requests

With the file request feature in OneDrive, you can choose a folder where others can upload files using a link that has been sent them. People you request files from can only upload files; they are unable see the content of the folder, edit, delete, or download files, or even see who else has uploaded files.

Notes: With a file request:

  • Anyone with the file request link can send a file; they don't need to have OneDrive.
  • All the files sent are saved in a single configurable folder.
  • Every file will have a prefix to help identify who uploaded it.
  • If two files with the same name are uploaded, OneDrive will automatically add a number to the name of the second file. 
  • People who respond to the request can only upload files. They can’t view or edit the contents of your OneDrive

Task: To request files.

 

Instructions:

Step 1 - In OneDrive, select the folder where you want the files to be uploaded, and then select Request files.

Request files UI

 

 

 

 

 

 

 

 

 

Or

Step 1 - Click the 3 dots that appear after a folder has been selected and choose request files from the drop down menu.

 

 

 

 

 

 

Step 2 - Under What files are you requesting, enter a descriptive name for the files being requested from others. (They'll see this description when they get the file request.)

Tip: To edit the descriptive name of the file request, select the folder and select Request files again, then change the name. The people you sent the request to see the new name when they upload files.

 

Selection of files UI

 

 

 

 

 

 

 

Step 3 Select Next.

Step 4 - Select Copy link to copy the request link and send it to anyone to request files from them, alternatively enter the email address or addresses of the people you want to request files from. A message can also be included in the email that OneDrive sends to them.

Step 5 - Select Done.

 

Outcome: Receive a notification email whenever someone uploads files to the file request folder.

 

Task: To stop requesting files.

Stop requesting files by deleting the file request link once you are done receiving files from others. Once the link has been deleted, people with the link won’t be able to upload files to that folder anymore.

 

Instructions:

Step 1 - In OneDrive, select the file request folder.

Step 2 - Select the ellipsis (…).

Step 3 - Select Manage Access.

Step 4 - Select the ellipsis (…) beside the request link in the Links Giving Access section.

Links giving access UI

 

 

 

 

 

 

 

 

 

 

 

 

Step 5 - Select x next to the link.

UI for stopping access to file requests

 

 

 

 

 

 

Step 6 - Select Delete link.

 

Outcome: Requested files will no longer be receivedThe link deletion cannot be undone. To start collecting files in this folder again, create a new file request on the folder and send recipients a new link or email invitation.

 

Task: Uploading requested files.

Anyone with the link is able to upload files to the request. However, they aren't able to see or edit other contents in the folder or see who else is able to upload files.

Notes: 

  • If the recipient is not signed in, they are asked to add a first name and last name to help the requester identify the different files uploaded. The provided first name and last name is not validated; it is purely for the requester's convenience, and is not a guarantee of identity when the recipient is currently not signed in.
  • If the recipient is signed in and responds to the request, the identity is recorded as part of the upload.
     

When recipients select the link, they'll see:

File request recipients prompt

 

 

 

 

 

 

 

 

Instructions:

Step 1 - Click Select files, browse to the appropriate folder, and select the file being requested. If additional files need to be added, select Add more files.

Step 2 - When all requested files have been selected, select Upload.

Request files upload box

 

 

 

 

 

 

 

 

 

 

Outcome: Recipients get another notification once their files have been successfully uploaded.

Prompt that upload was successful

 

 

 

 

 

 

 

 

 

Need additional help?

Please use this link to the ET&S Help Desk team to locate your local campus contact information. Use the “Submit a Question” for your campus to enter an online support request.

Details

Article ID: 4120
Created
Thu 8/12/21 2:04 PM
Modified
Wed 6/29/22 3:12 PM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office