Forms: Exporting Responses and Duplicating your Forms

If you utilize any Microsoft Form tied to your individual Microsoft 365 account, you will need to take action.

  •  Any responses you have received to this form will not be associated with the form in the new environment.  If you need historical responses to the Microsoft Forms, you will need to export the responses before Friday, June 5th
  • In order to have the Microsoft Form available to you in the new environment, you will need to duplicate the Form before Friday, June 5th and take additional steps in the new environment after the migration has completed to ensure your Microsoft Forms are live.  

Exporting Responses

  • Log into your Microsoft 365 account, click the app squares, and choose Forms 

               

  • Click on a Form

             

 

  • Click on the Responses tab and click on Open in Excel

           

 

  • Save the Excel spreadsheet with the responses to OneDrive or another location.  

 

Duplicating the Form for the New Environment

In order to have the Microsoft Form available to you in the new environment, you will need to duplicate the Form before Friday, June 5th and take additional steps in the new environment after the migration has completed to ensure your Microsoft Forms are live. 

  • You will need to create a document that contains the duplicated links to your Forms, so start by opening either a Word document or Excel spreadsheet to track the Forms you need associate in the new environment
  • Log into your Microsoft 365 account, click the app squares, and choose Forms (see above)
  • Click on a Form (see above)
  • Click on the Share button

            

 

  • Under "Share As a Template", click 'Get a Link to Duplicate'

           

  • Click Copy next to the link that has generated

           

  • Paste the link in your document that you created that will store your duplicated links to your Forms
  • Do this for each of your Forms

 

Post Migration - Associating your Forms in the New Environment

  • Open the document that contains the links to your links to your duplicated Forms
  • Log into the Microsoft 365 account that will "own" the Microsoft Form, click the app squares, and choose Forms (see above)
  • Open a new browser tab by clicking the plus sign next to the Microsoft 365/Forms window

               

  • From your open document containing all of your links to your Forms, highlight and copy one of the links to your duplicated Forms and paste it into the open browser tab and hit Enter so the Form loads
  • Click the Duplicate it button

             

  • You will need to click in the title to edit the title to remove the text (Copy), but otherwise, all fields should be there

            

Details

Article ID: 4027
Created
Tue 6/1/21 6:15 PM
Modified
Fri 4/22/22 1:28 PM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office