SharePoint: Enabling Sharing with External Collaborators


This article explains how to enable folder/file sharing securely with collaborators external to USNH regardless of whether or not they have a Microsoft 365 subscription, or SharePoint account.



Task: To enable folder and file sharing with collaborators (peers, vendors, clients, or customers) external to USNH.


Note: To complete the procedure referenced in Step 2, the Anyone with the link option must be activated. Refer to the table below to determine if the option is activated/deactivate in your environment. If it is deactivated (greyed out), proceed to Step 1. If it is activated, then proceed to Step 2.


Anyone with the link Option Status
Application Status
OneDrive Activated
OneDrive for Business Deactivated only if you are not the file owner or the file is not located in your OneDrive
SharePoint Deactivated (Can be requested Service - SharePoint (
Teams Activated

Note: SharePoint sites are accessible to everyone within USNH if invited by site owner. This procedure is for sharing with an external collaborator.



Step 1 - Create a service request to have the Anyone with a link option activated.

Step 2 - Provide a link to your external collaborators using Microsoft's procedures for sharing OneDrive or SharePoint files/folders .



All those that receive the link to your shared files/folders have access.


Further Readings

Microsoft - Procedures for sharing OneDrive or SharePoint files/folders 


Need additional help?

For additional Training please visit the Teaching & Learning Technologies Training site

To submit a support request, please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the ET&S Help Desk team on your local campus. For password issues you must call or visit the Help Desk in person.


Article ID: 3989
Wed 5/5/21 1:39 PM
Mon 1/23/23 8:16 AM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office