OneDrive: Synchronizing Files/Folders

With OneDrive you can synchronize your files from any of your devices or from OneDrive.com. You can access your synchronized files offline on your computer using File Explorer or Finder. When you go back online, any changes made to files while offline are automatically synchronized in OneDrive.

 

Task: To synchronize the files in your OneDrive account with those on your computer.

 

Instructions:

Step 1 - Click the blue OneDrive cloud icon in the Windows task bar notification area. Note: If you also have a white cloud that is for your personal OneDrive account.

OneDrive SyncClient with blue cloud and white cloud icons

 

 

Note: If the OneDrive icon is not displayed, click the Show hidden icons arrow The Show hidden icons button. next to the notification area. If the icon doesn't appear in the notification area, OneDrive might not be running. Select Start, enter OneDrive in the search box, and then select OneDrive in the search results.

Windows system tray with arrow indicating hidden icons

 

 

Step 2 - Click the Gear icon > Settings.

OneDrive The name of the OneDrive account is displayed.
The green check mark indicates that the files and folders on your computer are in sync with those in this OneDrive account.
To open the folder that contains the files and folders that are copies of those in this OneDrive account, click Open Folder.
To view the folders and files contained in this OneDrive account online, click View Online.
To view files and folders that have been deleted from this OneDrive account, click Recycle bin.

Step 3 - Select the Account tab.

Tip: To access your OneDrive Account tab from File Explorer/Finder, navigate to your OneDrive folder (example: OneDrive - USNH), right-click and select Settings from the context menu.

To add an account that you want to synchronize, click Add an account, and enter the email address of the account that you want to add, or create a new account.

You may not need to synchronize all files and folders in your OneDrive account. Synchronize only the files that you share or need offline.
To change the folders that you're synchronizing, select Choose folders and check any folders/files that you want to access offline in your file manager application (File Explorer/Finder). Unchecked folders/files do not appear in your file manager application. After making your selections, click Save.
To synchronize your OneDrive files and folders in a browser, log into your Microsoft 365 OneDrive account, in the navigation bar select My files, in the toolbar click Sync button.

To stop synchronizing the files/folders in your OneDrive account with a folder on your computer, select Stop sync.

Step 4 - Click OK.

 

Outcome: The files in OneDrive automatically synchronize with those on your computer. After your files are synchronized, access them using File Explorer or Finder.

 

Further reading:

 

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Details

Article ID: 3961
Created
Fri 4/16/21 2:18 PM
Modified
Wed 5/18/22 3:55 PM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office