Outlook: Managing Email Distribution Groups

Task: To access your email distribution groups.

 

Instructions:

Step 1 - Click the gear icon Gear icon to access Outlook Setting menu. in the upper right hand corner of your Outlook window.

Step 2 - Scroll to the bottom of the Settings menu, and click View all Outlook settings.

Step 3 - Select General > Distribution groups.

Expanded Outlook Setting menu with General and Distribution groups selected.

 

Outcome: Both lists of distribution groups that you belong to, or own are displayed.

 

Distribution groups pane displaying groups you belong to and groups you own.

 

 

 

 

 

 

 

 

 

Task: To create, and manage your email distribution groups.

 

Distribution Groups Menu Icon Functionality

Functionality Instructions

Join a group

To join a distribution group that you belong to:

Step 1 - Click Join a group icon..

Step 2 - Select a group from the resulting list.

Or

Step 2 - Search for a group by typing all or part of is name in the search window, and click Search icon..

  • Note: To clear the search results, click X.

Step 3 - Select a group from the resulting list.

Step 4 - Click Join group icon..

Leave a group

To leave a distribution group that you belong to:

Step 1 - Select a group from your existing list.

Step 2 - Click Leave group icon..

Refresh information

To refresh the list of groups you belong to or own:

Step 1 - Click Refresh icon..

Edit or review details

To edit/review details of a specific group that you belong to or own:

Step 1 - Select the group,

Or

Step 1 - Search for a group by typing all or part of is name in the search window, and click Search icon..

  • Note: To clear the search results, click X.

Step 2 - Click Edit icon..

Step 3 - Make your changes.

Step 4 - To retain your changes, click Save,

Or

Step 4 - To undo your changes, click Cancel.

Create a new group

To create a new group:

Step 1 - Click Add icon..

Step 2 - Enter your group information in the form.

Step 3 - Click Save.

Delete a group

To delete an existing group that you own:

Step 1 - Select the group from the list of groups you own.

Step 2 - Click Delete icon..

 

Task: To access, and review or edit your email distribution group properties.

 

Instructions:

Step 1- Double left-click on a group listed in Distribution groups I own.

 

Distribution Group Properties
Functionality Instructions

To display the owners.

Click ownership.

To display the members.

Click membership.

To add members.

Click +.

To remove members.

Click -.

To save your changes.

Click Save.

 

Important Information:

  • If no items are listed under Distribution groups I own and you believe that you are the owner of a distribution list, notify the ITS Help Desk.

  • If the + or - buttons under the membership tab aren't displayed, and you own the distribution list, notify the ITS Help Desk.

 

Need additional help?

Please use this link to the ET&S Help Desk team to locate your local campus contact information. Use the “Submit a Question” for your campus to enter an online support request.

Details

Article ID: 2834
Created
Fri 10/2/20 5:15 PM
Modified
Tue 6/28/22 4:30 PM
Applicable Institution(s):
Granite State College (GSC)
Keene State College (KSC)
Plymouth State University (PSU)
University of New Hampshire (UNH)
USNH System Office