Creating and Sharing a Calendar

Summary

This article details how to create and share a calendar in Office 365 Online.

• Creating a Calendar
• Sharing a Calendar

How-To

Note: Sharing email and calendars must be done on Office 365 online, and not on desktop applications.

Instructions

Step 1 - Locate the myOffice365 Channel on the main page. Click the blue link under the Resources section of the Channel. This will bring you directly to your Office 365 Calendar.

Step 2 - In the Office 365 Calendar, select the "Add calendar" button at the top of the page.

Step 3 - Depending on the type of calendar you want to create, select an option from the drop-down menu. In most cases, you will be selecting "Secondary Calendar".

Step 4 - A new calendar now appears on the left hand panel and lets you name it.

Step 5 - Once named, select the enter key, and the Calendar has been created. Click on the calendar's name to view it, which will highlight its name and make its events visible on the main calendar pane.

Outcome

Your calendar has been created.

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Instructions

Step 1 - On the left hand panel, right click on the calendar you wish to share and select "Share calendar".

Step 2 - A new window appears:

Step 3 - Type in the email address of the person you want to share the calendar with (if it doesn't auto-populate just hit "search contacts").

Step 4 - Once the person is listed on the window, use the drop down menu by their email address to decide how much access the person will have to the calendar. You have two options:

• Full Details = This allows the person you are sharing the calendar to view all events. This does NOT allow the person to add or remove events.

• Editor = This allows the person you are sharing the calendar to view all events, as well as add and remove events.

Step 5 - You can type in a new subject (the one above is filled in automatically) and hit send to email the calendar invitation.

Step 6 - To finalize the share, the other person has to select the "Accept" button in your invitation email.

Outcome

Your calendar has been shared.

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Further Readings

How to Access Office 365 Calendar

Need additional help?

For additional Training please visit the Teaching & Learning Technologies Training site. 

To submit a support request, please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the Technology Help Desk team on your local campus. For password issues you must call or visit the Help Desk in person.