Bookings: Create your staff list

Summary

This article describes how to create your staffing list in the Microsoft Bookings app.

Content

The Staff page in the Microsoft Bookings app is where you create your staffing list and manage staff member details such as name, phone number, and email address. You can also set working hours for each staff member from this part of the app.

Add staff

  1. In Office 365, select the app launcher, and then select Bookings.

    AppLauncher with Bookings tile highlighted

  2. In the navigation pane, select Staff.

    Staff page with "Staff" highlighted in the left nav

  3. Select Add staff.

    Add Staff button on Bookings staff page

  4. Select a color for the staff member, provide their initials, name, email address, and phone number.

  5. Set the access level for this employee. Choices are:

    Role

    What this means

    What you can do in Bookings

    Administrator

    Staff member has an Office 365 account

    • Edit all settings

    • Add and remove staff

    • Create, edit, or delete bookings

    Viewer

    Staff member has an Office 365 account

    • See your own bookings on your personal calendar

    • Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)

    • Receive email reminders of upcoming bookings

    • Receive notifications of cancellations and changes

    Guest

    Staff member doesn't have an Office 365 account

    • Be signed up to deliver booked services but cannot access Bookings

    • Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)

    • Receive email reminders of upcoming bookings

    • Receive notifications of cancellations and changes

  6. Select Save.

    Note: When you add an employee in your organization as a staff member (as a guest, admin, or viewer), your employee will get an email letting them know that their availability may be shared, and that they could be booked through a booking page.

    Staff details page with Save button highlighted

  7. Repeat steps 1 through 6 for each staff member.

Need Additional Help?

Please fill out the Microsoft 365 Support webform with as much detail as possible, or contact the ET&S Help Desk team on your local campus.

Details

Article ID: 2249
Created
Tue 4/14/20 1:41 PM
Modified
Wed 6/16/21 11:12 AM
Applicable Institution(s):
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