Undergraduate Research Conference (URC): Student Presentation & MediaSpace Guide

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Summary

There are several options for recording your poster presentations that can be uploaded to your Undergraduate Research Conference (URC) Channel in Media Space. You may wish to try several to see which works best for you.

Content

How you record your presentation depends on how you were planning to do it live, and what tools work best in transitioning it to online.

In all cases, be sure to take steps to make your recording as high quality as possible.  This includes things like:

  • Work in a quiet location without other people, pets, or environmental noises.
  • Quit other applications on your computer and disable notifications or pop-up messages that might interrupt your recording on your computer.
  • If you are using a webcam to record yourself, make sure it is at eye level and that you have plenty of light, but not right behind you.

Illinois State University has posted a short video with tips to create a good quality recording.

Look below for your original presentation plan and available options.  Then, scroll down to find detailed instructions for each of the methods.

However you do your recording, be sure that you complete the steps to post your recording to your correct URC channel when it is finished.

Types of Presentations and Recordings

Poster or slide presentation with narration by a single presenter

  • Options for doing a high resolution recording to upload are:
    • Using Share Screen in a recorded Zoom session.  You can be the only participant in the meeting. You can choose to include or not include video of yourself speaking with the screenshare in this recording.When recording, make sure to login through https://zoom.unh.edu/ and make sure to select Record to the Cloud and it will automatically be placed in your My Media.
    • Record narration over your PowerPoint and then Export it as an MP4 file.  On a PC you can choose to include or not include video of yourself speaking with the screenshare in this recording.

Slide presentation and demonstration by one presenter

  • If you have slide materials like in PowerPoint but also want to record demonstrations using other software on your computer, you can record your computer screen using Kaltura Capture.

Reading, musical performance, or dramatic performance by one presenter

  • If you need to record yourself, you can record using Kaltura Capture to simplify the recording and upload process.  Turn off the screen recording function in Kaltura Capture, and record just from your computer's camera and microphone.
  • Alternatively, if you have another video camera or smartphone, you can record using those devices.  Then, you need to upload the recording from your computer to your appropriate event gallery.

Poster or slide presentation with narration by multiple presenters

  • Record a Zoom session using Share Screen to show your poster or slide presentation and allowing multiple group members to talk. The host who sets up the Zoom meeting should record the session. When recording, make sure to login through https://zoom.unh.edu/ and make sure to select Record to the Cloud and it will automatically be placed in your My Media.

Reading, musical performance, or dramatic performance by a group at a distance

  • If you are not able to be in one location, use a Zoom meeting, letting each participant speak or perform as needed.  The host who sets up the Zoom meeting should record the session. When recording, make sure to login through https://zoom.unh.edu/ and make sure to select Record to the Cloud and it will automatically be placed in your My Media.

Specific Recording Processes

Recording a Narrated Oral Presentation Using PowerPoint on a PC

  1. Create your oral presentation in PowerPoint, and open the file on your computer.
  2. Click the Slide Show heading in the top toolbar.
  3. Click Record Slide Show, Record from Beginning.
  4. Your first PowerPoint slide will appear, and underneath it, you will see three icons: a microphone, a video camera, and a portrait.
  • Clicking the microphone icon will allow you to toggle your microphone narration on/off.
  • Clicking the video camera icon will allow you to toggle your video on/off.
  • Clicking the portrait icon will allow you to toggle your video preview on/off.
  1. Select the audio/video narration setting of your choice. (We recommend utilizing both audio and video to best connect with your audience!)
  2. Click on the red Record  button in the top left corner.  Use the Pause button at any time to pause the recording.
  3. When you are finished recording, click the Stop  button in the top left corner. Then click on the X in the top right corner to close the recording and leave the Record Slide Show view.
  4. To view your slide show with narration, click on From Beginning in the top right corner of the Slide Show toolbar.
  5. If you wish to remove your recorded narration, click Record Slide Show, Clear, Clear Narration on Current Slide OR Clear Narration on All Slides.
  6. Once you are content with your slide show and narration, click File, Save As, and then select MPEG-4 Video (*.mp4) as the file format.

Recording a Narrated Oral Presentation Using PowerPoint on a Mac

On a Mac you do not have the option to record video of yourself along with the  presentation and narration.

  1. Open your PowerPoint presentation, click on Record Slide Show under the Slide Show tab. It will immediately start to record, but you can Pause it and continue recording when ready.
  2. When complete, click File, Export and select MP4 as the file format.

Recording a Narrated Poster or Oral Presentation Using Zoom

  1. Create your poster or oral presentation using the software of your choice. If you’ve created a poster presentation, save a version as a .pdf and use that file for the steps below.
  2. Open your presentation file to maximum screen size on your local computer.
  3. Go to the UNH Zoom access portal at https://zoom.unh.edu/
  4. Log in to your Zoom Profile page using your UNH AD login and the Sign in/My Account option in the upper right-hand corner of the UNH Zoom access portal page.
  5. Choose Meetings in the left-hand menu on your Zoom Profile page.
  6. Choose Personal Meeting Room from the menu at the top of the page.
  7. Click Start Meeting in the upper right-hand corner of the page.
  8. Click Open Zoom in the pop-up window to launch the meeting.
  9. Click Join with Computer Audio in the pop-up window.
  10. Move your cursor to the bottom of the Zoom Meeting window to open the bottom taskbar, and click the Unmute and Start Video buttons if audio and video are not already activated.
  11. If you will be presenting as a group with other students, click on the Invite button at the bottom of the Zoom Meeting window to invite others to your meeting.
  12. If you are sharing your screen to share your poster or presentation, please review the Share Screen instructions. 
  13. Click on the Record button at the bottom of the Zoom Meeting window and choose Record to the Cloud and it will automatically upload to your My Media in MediaSpace.
  14. Conduct your presentation.
  15. When finished with your recording, choose Stop Recording at the bottom of the Zoom Meeting window.
  16. Click End Meeting in the lower right-hand corner of the Zoom Meeting window.
  17. Click End Meeting for All in the pop-up window.
  18. Your meeting will have been uploaded to the cloud, once it is converted it will be available in your My Media. 

Recording with Kaltura Capture:

  1. Go to media.unh.edu.
  2. Click on Guest in the upper right and select My Media.
  3. Login when prompted with your UNH username and password.
  4. When returned to the My Media screen, click the + ADD NEW link at the top and select Kaltura Capture.
  5. On the next screen, download and install the Kaltura Capture software, if this is your first time using it.  If it is, then go back and repeat the above step after it is installed.
  6. When Kaltura Capture opens, check that it is set to record what you want.  You can turn on or off recording of your screen, your webcam, and your microphone by clicking on the icons for those three items.
  7. When ready to record, click the large red button to start.
  8. Conduct your presentation.
  9. When finished, click the square button on the Kaltura Capture controls to stop.
  10. Enter the name and description for your presentation.
  11. Click Save and Upload to post the recording to your My Media collection.

You can review more detail on Kaltura Capture settings and features.

Recording a Presentation or Performance Using Zoom without Screen Sharing

  1. Go to the UNH Zoom access portal at https://zoom.unh.edu/
  2. Log in to your Zoom Profile page using your UNH AD login and the Sign in/My Account option in the upper right-hand corner of the UNH Zoom access portal page.
  3. Choose Meetings in the left-hand menu on your Zoom Profile page.
  4. Choose Personal Meeting Room from the menu at the top of the page.
  5. Click Start Meeting in the upper right-hand corner of the page.
  6. Click Open Zoom in the pop-up window to launch the meeting.
  7. Click Join with Computer Audio in the pop-up window.
  8. Move your cursor to the bottom of the Zoom Meeting window to open the bottom taskbar, and click the Unmute and Start Video buttons if audio and video are not already activated.
  9. If you will be presenting as a group with other students, click on the Invite button at the bottom of the Zoom Meeting window to invite others to your meeting.
  10. If you are sharing your screen to share your poster or presentation, please review the Share Screen instructions. 
  11. Click on the Record button at the bottom of the Zoom Meeting window and choose Record to the Cloud and it will automatically upload to your My Media in MediaSpace.
  12. Conduct your presentation or performance.
  13. When finished with your recording, choose Stop Recording at the bottom of the Zoom Meeting window.
  14. Click End Meeting in the lower right-hand corner of the Zoom Meeting window.
  15. Click End Meeting for All in the pop-up window.
  16. Your meeting will have been uploaded to the cloud, once it is converted it will be available in your My Media. 

*If you use other tools to record your presentation, make sure you export the media in one of the following file formats:

Video: FLV, F4V, MOV, MP4, QT, M4V, AVI, 3GP, ASF, WMV, MPG, M1V, M2V, MKV, Ogg, RM, and WEB

Uploading Your Presentation to URC Channel

After recording your presentation, you will need to upload the media file to MediaSpace so you can then share it in your URC channel.

  1. Navigate to media.unh.edu 
  2. Click on GUEST in upper right
  3. Sign in with your UNH credentials
  4. Click on the URC tab
  5. Click on the URC Event Channel that you want to add your presentation to.  Note: You will only be able to upload to URC event(s) for which you originally registered back in March.
  6. Click on the + Add To Channel button.
  7. If you Recorded to the Cloud in Zoom, used Kaltura Capture, or uploaded your video already in any other way, scroll down, click the check box to the left of the presentation, scroll back up and click Publish.
  8. If the file is still on your own computer, click ADD NEW and select Media Upload. 
  9. Click + Choose a file to upload, then search for and select your presentation media file.  You can also just drag your video file into this window.
  10. Be sure to include all of the required data on your submission in the name and description of your recording as described below and in the example shown:
    1. Name: Presentation Title. 
    2. Description: Author name, Major (for each student presenter) and Research Advisor(s) names.
    3. Tags: 5-6 keywords for your search
  11. Click Save.

The media you added to the channel will become viewable by other users at UNH, to other channel members, or to the general public based on the type of channel and access rights to that channel after it is approved by a moderator.  Note: Items cannot be downloaded from MediaSpace by any other user, unless you specifically enably downloading, which is not required for the URC.

Sharing Your URC Presentation With Others

Along with sharing your URC presentation in your appropriate URC Channel in MediaSpace, you can also share it with friends, family and colleagues.

To share your Presentation with others

  1. On your My Media page, locate the item you wish to share, and click on its title to view that item.

  2. From the Actions menu, select +Publish.
    .

  3. Click Save.
  4. Click the Share button below the media item to be taken to a screen that will provide the direct URL to this items page.
  5. Copy the Link to Media Page and share that with your intended audience via email, posting on a web page, linking to on social media, etc.  

To stop sharing an item

  1. On your My Media page, locate the item you wish to share, and click on its title to view that item.

  2. From the Actions menu, select +Publish.

  3. Choose Private  from the set of choices.
  4. Click Save.
  5. You may be prompted to confirm that you want to stop sharing this item.  If so, confirm that by clicking OK.

Need additional help?

Please fill out the webform with as much detail as possible, or contact the ET&S Help Desk team on your local campus.

Details

Article ID: 2239
Created
Thu 4/9/20 4:20 PM
Modified
Tue 10/6/20 1:01 PM
Applicable Institution(s):
University of New Hampshire (UNH)