Tableau Desktop/Server - How to publish a Tableau data source

How to publish a data source to the UNH Tableau Server from Tableau Desktop

There are many reasons to publish a data source to the UNH Tableau Server. Published data sources can serve many different visualizations and developers. Publishing a single data source for multiple uses cuts down on data prep time and allows for automated updates. For example, a saved data source can connect to a scheduled WebI report (Tableau 2019.1 - Creating a Data Extract with Box Connector.


1. Select Server > Publish Data Source. If your workbook is connected to multiple data sources, select the one you want from the sub-menu.

Server publish data source selection option located on the toolbar across the top of the Tableau Desktop screen

2. If you’re not already signed in to Tableau Server sign in now.

In the Tableau Server Sign In box, enter the information below, then click Sign In:
User name: Your AD user name
Password: Your AD password

3. In the Publish Data Source dialog box, do the following:

a. Select the project you want to publish to and enter the data source name. (For regularly used data sources, choose the Production Data Sources project.)
b. Add a description and tags that will help you and other users find it. (Suggested descriptive information and tags include Webi report numbers, date runs, subject area (finance, HR, Student) and data steward contact name.) Separate tags using either a comma or a space. To add a tag that contains a space, put it in quotation marks (e.g., "Sales Quotes").
c. (Optional for Extracts only) Set up a refresh schedule on the server for your extract. Choose an option form the drop down schedule that best fits your needs. If the source file is a scheduled WebI report, the schedule should closely match the WebI Schedule. (Read more WebI: Scheduling WebI Reports)
d. For Permissions, accept the default project settings.
e. For Authentication, provide credentials to access your data, select embedded password so that Tableau can access your file.

5. By default, during the publishing process, Tableau updates the workbook connection to use the new published data source. It also closes the local data source. To continue using the local data source instead, clear the Update workbook to use the published data source check box.

6. Click Publish.

Publish Data Source dialog box

Read more from Tableau about publishing to server.

Managing your extract from Tableau Server

Note: If an extract fails, (failure notices are delivered by email) you can manually refresh the extract by selecting run now from the actions menu under refresh schedules tab. To see a list of data sources browse to:

Manual refresh option from the data source record on the server

If you still need help, please contact the EIM team by using one of the methods listed at: or calling the IT Service Desk at 862-4242.


Article ID: 1627
Fri 7/19/19 6:14 PM
Fri 8/14/20 6:03 AM